The amended meeting notice has been posted at the Black Earth Branch of the State Bank of Cross Plains, at John Bird Accounting in Black Earth, Harris Bank in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. The original notice, prior to the addition of the municipal court agreement topic, was published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chairman, Mark Sherven; Supervisors, John Smith and Larry Ziemer; Clerk Marc Robertson and Treasurer Kathy Smith.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Larry Ziemer, seconded by John Smith and approved with the addition that consideration and possible approval of an agreement with the Village of Mount Horeb regarding a joint municipal court was inserted after item (16).
CHAIRMAN’S REPORT AND CORRESPONDENCE
Money is available for bicycle-oriented upgrades to roads and paths, and it appears that the current County Executive is open to allocation of some of this money to the towns.
CITIZEN INPUT
There was no citizen input.
APPROVAL OF MINUTES
John Smith moved approval of the minutes of the March 12th meeting, Larry Ziemer seconded, and the minutes were approved with the change that reporting of Board member votes on the topic of concealed carry posting was corrected.
TREASURER’S REPORT
Total deposits for the month of March were $1,024.55. $544 was received for building permits, $401.63 from Alliant Energy as a share of a culvert replacement, $25 for a driveway permit, $20 for dog licenses and the remainder was $33.92 in interest.
A motion was made by Larry Ziemer and seconded by Mark Sherven to accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
The spring election went well with a total of 253 voters out of 604 registered at the beginning of the day. Checks include our quarterly payments to the Black Earth Joint Fire Department and District 1 EMS as well as to Equity Appraisal. A new annual fee, paid by check 2879, is to the Dane County Sheriff’s Department for the Town hall and Town garage alarms systems. Check 2918 is for the new loader bucket as well as for the trade-in program on the tractor.
A motion was made by John Smith and seconded by Larry Ziemer to accept the Clerk’s report, and the motion was approved.
PAYMENT OF BILLS
Approval is sought for payment of bills for March, 2012, paid by checks numbered 2870 through 2921, ACH transfer 8 for health insurance and April check 2922 to Premier Coop for an invoice that arrived the day of the meeting. Checks other than those discussed in the clerk’s report are for normal supplies, repairs and maintenance and for regular quarterly bills.
A motion was made by John Smith and seconded by Larry Ziemer to approve payment of bills for March, 2012 and the motion was approved.
PRESENTATION BY REPRESENTATIVE SONDY POPE-ROBERTS
Copies of the new state Blue Book were made available to board members. The Town has been shifted from Assembly District 79 to 80 as part of recent redistricting.
DISCUSSION AND POSSIBLE APPROVAL OF PLANNING COMMISSION RECOMMENDATIONS REGARDING APPLICATIONS FOR DRIVEWAY PERMIT AND HOME SITE FOR HOENE/WESTPHAL PROPERTY ON COUNTY HIGHWAY JJ
The Planning Commission voted unanimously to approve the applications. Questions concerning a driveway turnout have been resolved. Mark Sherven moved that the driveway and home site applications be approved, Larry Ziemer seconded and the motion was approved, with the three board members present voting yes.
CONSIDERATION AND POSSIBLE APPROVAL OF RECREATION PERMIT APPLICATION FOR JUNE 16 HORRIBLY HILLY HUNDREDS BICYCLE EVENT
Shelby Retzlaff, who had been present at the March meeting representing the permit applicants, was not present, however all necessary application materials were present. Larry Ziemer moved that the application be approved, John Smith seconded and the application was approved.
CONSIDERATION OF POSSIBLE FUTURE DISCONTINUANCE OF HAAG ROAD, LICKEL ROAD, RAINBOW FARM ROAD AND END PORTION OF KELLIHER ROAD AND POSSIBLE APPROVAL FOR PUBLIC HEARING
Discussion of a turn-around on Kelliher Road continues. In the area where a turn-around is most likely to be constructed, the road right-of-way is 3 ½ rods wide, or 57.75 feet. That will be adequate for the Town’s needs, so construction will not require property purchase from the Brody’s, the neighboring landowners. Identification of a specific location for the turn-around and its shape remains prior to any public hearing, but it is expected to be within the portion of Kelliher Road where the right-of-way has been established to be 3 ½ rods wide because of the creation of a CSM. It is expected that the Town will undertake work on the shoulder in the vicinity of a large culvert under the end portion of Kelliher Road before any discontinuance takes place.
There appears to be no controversy with respect to the discontinuance of Haag or Lickel Road.
Consideration of the discontinuance of Rainbow Farm Road will be suspended for the foreseeable future because such discontinuance would impede access to adjacent farmland.
Mark Sherven moved and John Smith seconded that a public hearing regarding the discontinuance of Haag Road, Lickel Road and the end portion of Kelliher Road be held at 7:30 p.m. on Tuesday, May 22, 2012 and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL FOR PUBLIC HEARING OF PLANNING COMMISSION RECOMMENDATIONS FOR REVISED ORDINANCE 2 REGARDING BUILDING PERMITS
This ordinance has been updated to reflect changes in referenced State agency responsibilities and remove provisions which were made redundant by other ordinances.
John Smith moved that a public hearing be held on the revised ordinance at 7:00 p.m., May 22, 2012, Larry Ziemer seconded and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF ORDINANCE TO EXTEND TOWN OFFICER TERMS IN RESPONSE TO ELECTION LAW CHANGES
Larry Ziemer moved and John Smith seconded that the ordinance be approved and the ordinance was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF ROAD COMMITTEE RECOMMENDATION REGARDING ACCEPTANCE OF CHIP SEALING, WEDGING AND PAVING BIDS
Mark Sherven moved that the chip sealing bid from Farhner Asphalt Sealers be approved, John Smith seconded and the motion was approved.
Mark Sherven moved that the wedging and paving bid from Payne and Dolan, Inc. be approved, Larry Ziemer seconded and the motion was approved.
APPOINTMENT OF ALTERNATE MEMBERS FOR 2012 BOARD OF REVIEW
Since there is currently only one person who has volunteered to be an alternate for the 2012 Board of Review, it was decided to postpone appointment of alternates until the May meeting with the hope that more volunteers can be recruited.
COMMITTEE APPOINTMENTS
Todd Culliton will be the chair of the Planning Commission for the coming year, Road Committee will be Dave Haugen, Jack Schulenberg, John Smith and Mark Sherven and the Driveway Committee will be Mark Sherven and Todd Culliton. Don McKay was thanked for his service as Plan Commission Chair and as member of the Driveway Committee for the past year. Representative to the Black Earth Joint Fire District and District One EMS will be John Smith, with Mark Sherven as alternate. Representative to the Mt. Horeb Fire District will be Mark Sherven, with Don McKay as alternate. Town liaison to nearby towns and villages will be Larry Ziemer.
CONSIDERATION AND POSSIBLE APPROVAL OF AGREEMENT WITH VILLAGE OF MOUNT HOREB REGARDING JOINT MUNICIPAL COURT
Chair Mark Sherven and Supervisor Larry Ziemer have held several meetings with Village staff and the judge serving the Village regarding the details of an agreement between the Town and the Village, which has been presented to the Board for approval. Larry Ziemer moved that the agreement be approved, John Smith seconded and the agreement was approved. It remains for the Planning Commission to draft an ordinance implementing cooperation with the court.
COMMITTEE REPORTS
Brush mowing has been completed. The 2012 – 2013 salt order from the State for 100 tons has been placed. The Mt. Horeb Joint Fire Department is planning to replace Engine 3, with delivery to take place in 2013.
DISCUSSION OF AGENDA ITEMS FOR MAY MEETING
There will be further consideration of Board of Review alternates and a discussion of Town-wide trash and recycling pickup.
ADJOURNMENT
A motion was made by John Smith and seconded by Larry Ziemer that the meeting adjourn. The meeting was adjourned at 9:31.
Marc Robertson, Town Clerk