The meeting was called to order at 7:30. The clerk certified that the notice had been
posted at the Black Earth State Bank, at John Bird Accounting in Black Earth, Amcore Bank in Mt. Horeb, on the
town web site www.townofvermont.com, and on the front door of the town hall. It
was also published in the News Sickle-Arrow and the Mt. Horeb
Mail.
Present: Chairman, Mark Sherven;
Supervisors, Barbara Grenlie, Steve Cowan, Don McKay
and Bill Hanson; Clerk Marc Robertson and Treasurer Sarah Danz.
APPROVAL
OF AGENDA
A motion to approve the agenda was made by Barbara Grenlie, seconded by Steve Cowan and approved.
CHAIRMAN’S
REPORT AND CORRESPONDENCE
A letter was signed by Board members commending the retiring
Dwayne Garfoot for his years of dedicated service to
the Town of Vermont as backup plow driver.
CITIZEN
INPUT
There was no citizen input.
APPROVAL OF MINUTES
Barbara Grenlie moved approval of
the minutes of the November 12th meeting, Don McKay seconded, and
the minutes were approved.
Deposits for the month of November were $15,292.76. The largest share was the final State shared revenue payment of $12,829.60. $1,900 was from site visits and driveway permits, $75.00 was assessment searches, $66.00 was dog licenses and $422.16 was interest. Treasurer and clerk reconciliation showed that accounts were in balance, with the sum of all Town accounts showing $85,972.73. A motion was made by Steve Cowan and seconded by Bill Hanson to accept the Treasurer’s report, and the motion was approved.
CLERK’S
REPORT
We received
a $4,798.31 bill for salt from Dane County, which brings our 2007 expenditure
to just over $12,000 of the $18,000 budgeted. Our original voting machine was taken in for
its annual service earlier in the month, while our new Automark
machine was taken in today. We have in
the Town Hall a copy of the Dane County Ordinances related to the Dane county
Department of Planning and Development.
A motion was made by Steve Cowan and seconded by Bill Hanson to accept the Clerk's report, and the motion was approved.
PAYMENT
OF BILLS
Approval is sought for payment of bills for November, 2007
paid by checks numbered 11658 through 11693.
A motion was made by Barbara Grenlie
and seconded by Don McKay to approve payment of bills for November and the
motion was approved.
PRESENTATION
BY COMMUNITY DEPUTY FOR DANE COUNTY SHERIFF, JOSALYN LONGLEY
Ms. Longley introduced Brian Frisch, patrol Deputy for this
area. A listing of the most recent
Department calls within the Town was made available, as well as well as the
phone number for the Department records office should more detailed information
be needed in the future. Information was
also presented concerning an effort to make recycled cell phones available to
crime victims for emergency use.
CONSIDERATION
OF PLANNING COMMISSION RECOMMENDATION REGARDING REZONE PETITION, HOMESITE AND
DRIVEWAY PERMIT FROM DON AND CATHY HUNT, 9641 MOEN VALLEY ROAD
Don McKay moved approval of the 2 rezone petitions, the homesite and the driveway applications. Bill Hanson seconded.
The property consists of approximately 40 acres, 20 of which
will be sold to a neighbor and remain in Ag-Ex.
Lot 2 consists of 12 acres to be rezoned from Ag-Ex and RH1
to RH3, with a conditional use permit for religious uses, contingent on filing
a shared driveway easement and maintenance agreement with Dane County.
Lot 1 consists of 8 acres, a homesite
and driveway, to be rezoned from Ag-Ex to RH2, the rezoning to be contingent
upon a deed restriction such that any new home constructed shall conform to any
construction restrictions in the land use plan in effect at the time of issuing
a building permit. Final driveway
approval shall be contingent on filing a shared driveway easement
and maintenance agreement with Dane County.
All petitions were approved with 4 yes votes and Barbara Grenlie abstaining.
CONSIDERATION
AND POSSIBLE APPROVAL OF BUILDING INSPECTION CONTRACT RENEWAL
The current building inspection firm, Municipal Engineering
& Inspection Services, Inc. of Sauk City, provided a somewhat revised fee
schedule for the coming year, with the contract itself being for 2 years. Don McKay moved that the contract be approved
with date corrections indicating the contact is to be valid starting January 1,
2008, with the fee schedule to be in effect for 2008. The contract was approved unanimously.
APPROVAL
OF LINE OF CREDIT WITHDRAWAL FOR PARTIAL PAYMENT FOR DISTRICT ONE EMS BUILDING
CONSTRUCTION
It was determined that since the next payment will not be
due until the last day of 2007, which is after the Town has begun to receive
tax collections for 2008, no funds will be required from the Town’s line of
credit. The final 2007 EMS building
payment had been authorized during payment of the November bills, so no further
action was required.
APPOINTMENT
OF ELECTION INSPECTORS FOR 2008 – 2009
A list of 2 Chief Inspectors, 4 Alternate Chief Inspectors
and 6 Election inspectors was presented for Board approval. Barbara Grenlie
moved that the list be approved, Bill Hanson seconded and the motion was
approved.
Chief Inspectors
Shirley Brandt
Marguerite Parrell
Alternate Chief Inspectors
Jan Cowan
Marlene Ludolph
Marc Robertson
Virginia Urness
Election Inspectors
Kay Butcher
Jane Hanson
Mary Sutter
Don Parrell
Patricia Rue
Bernice V. Mason
COMMITTEE
REPORTS
A draft interdepartmental mutual aid agreement was presented
for future consideration.
There was discussion at the November Black Earth Joint Fire
Department meeting of the upcoming standards for interoperable radios. This will require that new radios be
purchased by 2013, which may require that the Town set money aside for its
share of that purchase.
The heavy snow in December has taxed the plowing equipment,
requiring repairs primarily to the Ford Truck.
That truck may require replacement during 2008, and recent experience
suggests that the Town should begin a program of planned vehicle replacement to
avoid the type of repair expenses currently being experienced. A substantial amount of the current supply of
sand and salt has been used.
DISCUSSION
OF AGENDA ITEMS FOR JANUARY MEETING
Bill Hanson has offered to draft a letter to Dane County
regarding current County policies concerning approval of rezoning petitions
originating in the Town. This letter
will be presented at the January Board meeting for review. It is expected that progress on the new
District One EMS building will be discussed, together with any necessary funding
for the upcoming month.
ADJOURNMENT
A motion was made by Barbara Grenlie
and seconded by Bill Hanson that the meeting adjourn. The meeting was adjourned at 9:12.
Marc
Robertson, Town Clerk